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|Mail merge is the process of integrating the raw data from
a list (e.g. a list of individuals with tax liens), with a standard letter, so the end
result is one custom letter per client, containing that particular client's individual
information from that list. There are many benefits in doing a mail merge, such as:
- Each client receives a custom letter with their name,
address, and other related information (e.g. amount of tax lien and type of tax lien)
printed on the letter.
- Mail merged letters are more professional and friendly since
they don't portray mass mailings, which are usually ignored by most people.
- Client's name, address (including a delivery bar code) is
printed right on the letter, so there is no need to print mailing labels if you use window
- Special programs
could be built into your mail merge letter to make your letters even more friendly.
|Supply us with a copy of the letter you mail to potential
customers. We'll duplicate the letter and place the mail merge fields in your letter as
per your specifications. We'll do a mail merge after running your order, save the merged
letters into a Microsoft Word document, and send
you this document. Each client's letter is on a separate page, therefore if your list
contains 250 names, your Microsoft Word document will be 250 pages long, one page for each
client. All you need to do is to open this document in Microsoft Word, print the letters,
place them in envelopes, and mail. Your template letter could be one or more pages.
|You will still receive your leads in a list format (the raw
data) in addition to your merged letters. These merged letters are in zip code sequence to
facilitate bulk mail, and pre-sorted mail, other sequences available upon request. You may
also purchase mailing labels for these merged
letters, or simply use window envelops to avoid labels.
|See a sample mail merged
- No need for expensive letter heads: Printing
letters on company letter head may appear much more professional and attractive, but
this could become very expensive. We can create a letter head, that is identical to your
company letter head and insert this into your merged letters. Therefore the merged letters
and company letter head (including graphics and letter head text) will print as one
letter on blank paper. We suggest printing on "Bond" paper for more
professional appearance, as opposed to regular (copy) paper. In order to create your
letter head, you must provide us with your company logo (any graphics or clip arts).
The logo must be sent to us in a graphics file such as a "jpeg" or a
"tif" file, we can NOT accept logos on paper or fax. If your letter head
contains fancy fonts, we suggest sending us a copy of your font file, so we may reproduce
identical results. A good quality laser printer is essential in achieving good results for
- No need to sign each letter: You may
also choose to have your signature embedded in your merged letters, so there will be no
need to sign each letter individually. The signature will be printed on each letter in
your specified area. You may send us your signature on pager, or via fax, and we'll scan
your signature into the letter. We strongly recommend using a laser printer if your merged
letter contains your signature.
- More friendly letters:
Certain programs could be written to make your merged letters more personable and
friendly. For instance, if your letter is targeting businesses as well as individuals, you
may want to use the salutation "Dear business owner:" for business clients, and
the name for consumers. This feature allows you to change certain factors in your merged
letter if certain conditions are met or not met. One-time additional programming charges
may apply for complex requests; regular requests will NOT incur additional charges.
|See a sample mail merged
|Your merged letters are saved in Microsoft Word format, and
to fully utilize all features and options
of this service you must use Microsoft Word to print your letters.
- Mail merge $25.00 per order
- One time set-up fee of $65 per
- $30 for set-up of additional
- $75 for data
- There may be an additional
programming fee for complex programs
|This cost includes all options